How to Set Reminders and Alarms Effectively for Tasks and Appointments

Understanding the Basics of Executive Functioning

Executive functioning includes skills like planning, time management, and organisation. Setting reminders and alarms can help you:

• Stay on top of appointments and deadlines.

• Break tasks into manageable steps.

• Reduce stress by creating predictable routines.

Choose the Right Tools

Using the right apps, devices, or techniques is key. Here are some options:

Apps for Reminders and Alarms

• Google Calendar (Free): Lets you create events with reminders. You can customise notifications to alert you a day before, an hour before, or at a specific time.

• Microsoft To Do (Free): Ideal for creating task lists and setting reminders for each step.

• Alarmy (Free and Paid Options): A versatile alarm app that requires you to complete a task (like solving a puzzle) to turn it off, ensuring you don’t miss it.

• Todoist (Free and Paid Options): Combines task management with reminders for specific deadlines.

• Pill Reminder Apps: For medication management, try apps like MediSafe.

Devices

• Smart Speakers (e.g., Alexa, Google Home): Use voice commands to set reminders. Example: "Alexa, remind me to call my doctor at 2 PM tomorrow."

• Wearable Devices (e.g., Fitbit, Apple Watch): Sync reminders from your phone to your wearable device.

Analogue Options

• Wall Calendar: Use a large calendar to write down appointments. Highlight important dates for visibility.

• Visual Timers: Products like the Time Timer can visually show how much time is left for tasks.

Plan Reminders Strategically

Set up reminders in a way that aligns with your routines and preferences:

Use Multiple Alerts

• Set at least two reminders for important events: one the day before and another an hour before.

• Example: For a doctor’s appointment at 3 PM, set an alert at 3 PM the day before, one on the day at 2 PM to leave and another at 3 PM to remind you it’s time.

Colour-Code Tasks

• Use different colours for different types of tasks.

• Example: Red for urgent tasks, green for relaxing activities, blue for appointments.

Include Details in Your Reminders

• Be specific to reduce confusion.

• Example: Instead of "Call doctor," set: "Call Dr. Smith at 1234 567 8910 to confirm appointment."

Break Down Tasks into Smaller Steps

Breaking tasks into smaller steps can make them less overwhelming.

Example for Paying a Bill:

1. Log in to the banking app.

2. Select "Pay Bills."

3. Enter payment details.

4. Confirm payment.

Set reminders for each step if necessary.

Build Routines Around Alarms

Link alarms to daily routines to create habits:

• Set a recurring alarm for getting ready each morning.

• Use reminders to start your wind-down routine at night.

Ask for Help or Support

If you struggle to manage reminders independently, consider these resources:

People Who Can Help

• Family or Friends: Ask someone you trust to help you set reminders or check your calendar with you.

• Support Workers: If you have a support worker, they can assist you with creating a reminder system.

• Your GP or Mental Health Professional: They can refer you to local support services for people with autism.

UK-Based Organisations

• National Autistic Society (NAS): Provides advice and resources for managing daily challenges. Visit www.autism.org.uk.

• Mind: Offers mental health support and practical tips for organisation. Visit www.mind.org.uk.

• Access to Work (DWP): You may be eligible for a grant to help you with workplace support, including apps or tools to improve organisation.

• Local Autism Support Groups: Find a local group through your council or NAS directory.

Practice Self-Compassion

It’s normal to have setbacks when learning new skills.

• Celebrate small successes, like remembering one new task using a reminder.

• If something doesn’t work, adjust your approach without self-criticism.

Create a Backup Plan

Despite your best efforts, you might forget sometimes. Have a system to check and update your reminders regularly.

• Dedicate 10 minutes each evening to review your schedule for the next day.

Recommended Websites and Tools

• Remember the Milk (App): A simple task manager with reminders.

• My Study Life: Useful for students to manage deadlines and class schedules.

• NHS App: For managing medical appointments and reminders.

Final Thoughts

Consistency is key. Stick to your chosen system for at least two weeks to build the habit. If you need further help, don’t hesitate to reach out to professionals or organisations for advice and support.